It’s called vendor management software (VMS portals), or “contingent workforce management software.” This is a tool that helps you hire people who work for someone else. It’s a web-based software-as-a-service (SaaS) service for businesses that need to manage their temporary or permanent employees. With a VMS portal, you may bring in outside personnel to perform specialised positions and customise the process to meet your specific requirements. While vendor management systems (VMS tools) and procurement, human capital management (HCM), and human resource software all aim to improve your labour management practices, VMS portals are typically used to manage contingent or contract personnel.
Top 15 Vendor Management Systems VMS Portals in 2022
HR software alone can’t solve all of the problems that come with finding and hiring the right foreign workers. The terms “vendor management” and “supplier relationship management (SRM)” are frequently used interchangeably. Please look at our SRM software solutions if you’re looking for software that can help you manage suppliers and vendors in a multi-tiered supply chain.
VMS portals Software’s Key Features
- Labour management by non-employees: Streamline your seasonal, temporary, or contingent workforce’s onboarding, training, and other labour difficulties.
- Tracking candidates: When interviewing numerous candidates, keep track of all pertinent information and contracts.
- Creating a contract: Create consistent templates for your contracting with external workers.
- Analyzing talent: All of your contingent employees’ performance should be measured.
- Making a job listing: Make sure your job postings for staffing agencies and vendors are correct and match the jobs you need to fill.
- Timesheet management: Keep an eye on your outsourced workers’ schedules and attendance obligations, and don’t make them clash with your own employees’ schedules.
- Management of compliance: Check that you fulfil all of the local labour standards, depending on where your external workforce is located.
- Integration with third-party payroll services: Ensure that all of your hired workers are paid on time.
- Communication with the staffing agency: Keep in touch with staffing services to find fresh workers whenever you need them.
Benefits of the Best VMS portals
There are a lot of benefits to having a vms tools in your company’s vendor relationships, like:
Obtaining qualified labour
One of the most difficult things for businesses to do when they want to hire people from outside is to figure out who is a good candidate. You may generate very detailed task orders with a VMS portals procurement solution to ensure that suppliers and staffing agencies only deliver suitable applicants. Candidate monitoring software allows you to compare and evaluate all candidates in one place.
It’s now easier than ever to determine which candidate is the greatest fit for your job order. By assessing potential employee talents throughout the application process, customizable questionnaires can save time. In order to improve your risk assessment for projects, make sure that the people you hire come from a pool that has been approved by VMS.
Filling Positions More Effortlessly
Without your external workforce, your company would be unable to function. If your company spends a lot of time interviewing applicants and looking at how well vendors do their job, that time could quickly add up and cost you money. Managing the employment process on your own might add to your workload. By automating the process and storing vendor information in a single repository, VMS portals help you fill positions quickly by automating the process and allowing you to quickly identify qualified candidates.
Seasonal roles, in particular, must be filled as soon as possible. VMW allows applicants and agencies to apply online because it is a web-based solution. Without having to dig through mounds of hardcopy resumes and cover letters, you can quickly review and react to applications.
Meet labour compliance requirements
Another annoyance of working with contractors? It’s possible that your external staff is based in another state or nation. You must be aware of and adhere to all local labour laws and regulations. vms tools that is easy to use helps you stay in compliance by giving you a single place to keep all of the paperwork you need to hire and onboard new employees. When you use contract workers, VMS portals help you keep your business running smoothly even if your workers are all in the same place.
Workforce Performance Metrics
Once you’ve hired external help, you’ll want to be sure you’re getting the most bang for your buck. You can use vendor management software to keep an eye on and analyse the performance of your freelancers and contractors in real-time. When it comes to recruiting, this feature of VMS portals modules provides you with more peace of mind.
When it comes to screening applications, you may rest easy knowing that you can rely on their previous performance. You get due diligence without having to do background checks on each candidate yourself. You can also keep temporary workers’ contact information so that you can find more people to work for you if they do well.
Processing for Online Approval
You may view your external labour information from anywhere using web-based vms tools. When you’re not in the office, you’ll need to finish up your applicant approval. Don’t be concerned! Use mobile applications to evaluate applications and grant approval remotely, streamlining your company’s procedures. You may even send boilerplate contracts to accepted candidates using VMS’s contract management capabilities. You may also check invoices from your contingent labour providers to confirm that the services you’ve been charged for are correct.
Labor Costs Are Lower
The more external personnel you have, the more contracts, scheduling, and payroll hoops you’ll have to jump through. You may save on payroll expenses by employing a vms tools to manage your contingent workers. The VMS takes care of the needs of your outside workers while your HR staff takes care of your own employees.
VMS Covers What Kinds of Contingent Workers?
- Contingent employees come in a variety of shapes and sizes, and your company may use them in a variety of ways.
- VMS systems may assist your company in managing contingent labour in a variety of ways, including Temporary contract workers (temps) are people who work for staffing agencies on short-term jobs at other businesses.
- Temps are frequently used to cover for full- or part-time employees who will be out of the office for an extended period of time for a variety of reasons, such as parental, bereavement, or sick leave.
- Music creation and performance, writing, translation, acting, computer programming, and graphic or web design are some of the things that freelancers do for a living. Contractors or subcontractors are tradespeople who operate on their own or as part of a team, usually in the building and maintenance industries.
- Consultants: a professional who works for a firm on a temporary basis, either independently or as part of an agency, to give useful insights to improve business performance. Any other self-employed person who hires out a certain skill set is referred to as an “independent professional.”
- For as long as you need them, vms tools can assist you with managing your outsourced labour. For example, suppose you require a temp for six months to cover for an employee on maternity leave in the workplace.
- A qualified consultant is also required for a one-time safety seminar. Despite the various employment timeframes, a single VMS may handle both long-term and short-term contracts.
Systems for Managing Healthcare Vendors
Naturally, certain businesses rely more heavily on temporary and third-party labour than others. Clinical and non-clinical professions in the healthcare business are largely dependent on contingent labour.
Healthcare professionals have to follow strict rules set by government agencies and the place where they work. It can be hard to find people who are good enough to work there. All external labour certificates from applicants are kept in healthcare-specific VMS software, so you can quickly find the best people for your medical centre.
Vendor Management Software Pricing
The amount you pay for a vendor management system will be determined by what you need and your optimum budget. The first consideration in vms tools pricing is whether you want a recurring, subscription-based plan or a one-time perpetual licence.
The cost of a monthly SaaS subscription ranges from $5 per user per month to $1,990 per month. Technical assistance, training, and initial installation expenses are frequently included in the subscription price. Most subscriptions are also paid per person, but some plans have a limit on how many people can use them. With tiered price options, this is very common. Larger firms or those with strict recruiting criteria can typically get custom rates.
1. Beeline VMS
The Beeline Vendor Management System (VMS) has everything you need to make your non-employee workforce more efficient in every way. This sophisticated SaaS platform automates your present operations, saving you time and money. Share your knowledge.
2. SAP Fieldglass
SAP Fieldglass is a tool that allows you to see what SAP Fieldglass aids in the transformation of how external workforces operate. This cloud-based tool directs hiring managers to the most qualified contingent workers. Using SAP Fieldglass software, you can easily compare applicants and schedule interviews. This has been going on for more than 20 years.
3. Wand VMS
A vendor management system platform called Wand VMS, which is used by PRO Unlimited, is a powerful tool for managing contingent workers in a simple and clear way. This all-in-one mobile, tablet, and wearable VMS provide a complete solution for a variety of devices.
4. Aysling Vendor Management
Aysling Vendor Management is a comprehensive tool for managing your freelancers and vendors. This VMS module covers everything from projects to payments with customisable vendors and freelancer portals. In one place, you can improve every facet of your vendor relationship…
5. Medefis VMS
The Medefis Vendor Management System (VMS) is the foundation of the Medefis Vendor-Neutral MSP (VMS). This VMS platform provides real-time market price trends, allowing you to respond as the market changes. Boost your purchasing power.
6. RINGO VMS
For hospitals and other healthcare institutions, RINGO VMS is a crucial vendor management tool. Ringo performs a wide range of human resource tasks, bringing controls and compliance in-house. This software streamlines procedures and streamlines requisitions.
7. Field Nation ONE
Field Nation ONE is a hybrid workforce management system that centralises your whole workforce. At the same time, you can post new work, manage ongoing projects, and allocate talent from a single screen. Work with all of your private vendors, W2 workers, and others.
8. Oracle HCM Cloud
Oracle Fusion Cloud Human Capital Management is a comprehensive solution that connects every human resource process, from hiring through retirement. A uniform experience across devices and a single source of truth for HR data are two things that happen when you use this method.
9. Gatekeeper Platform
The Gatekeeper Platform is an AI-driven next-generation contract and supplier management platform. Manage contract renewals, vendor interactions, and all corporate operations with this application. Procurement teams are the target audience for this software.
10. Workday HCM
Workday’s Human Capital Management (HCM) software gives you everything you need to plan, attract, and develop employees all in one place. Your employees can use any device they want to access Workday HCM, whether it’s a laptop, tablet or smartphone. This means that they can all use the same system.
11. dotStaff VMS
Instead of hundreds or thousands of service provider contracts, dotStaff VMS gives clients a unified, single contract vehicle to manage. This billing and payment system is a fully auditable and flexible financial system that can be changed quickly and easily.
12. JobBliss
JobBliss is a business management tool that helps you find and keep track of your freelancers. Build, manage, and measure your flexible workforce throughout your business using this platform. Build a database of approved freelancers for your own firm.
13. Coupa Procurement
Coupa Procurement is a company that specialises in procurement. Coupa eProcurement is a top-of-the-line purchasing system that is both easy to use and inexpensive to purchase. It makes it easier for businesses to do things that are time-consuming and keep an electronic record of all purchases. There are two products in the Coupa eProcurement series —
14. Workforce Go! HCM
Workforce Go! HCM makes it easy to hire, retain, manage, and expand your team. The Workforce Go! HCM “suite brings together the power of workforce management and human capital management (HCM) in one unified cloud platform to enable you to manage your whole workforce…
15. Criterion HCM
Human capital management necessitates scalability as well as a personalised approach. Criterion is a contemporary HCM developed for mid-sized businesses looking for a comprehensive HCM solution as well as a scalable solution that can scale with their business. What a great way to get the whole group involved.
